Sobre o WhenToWork

WhenToWork is an online employee scheduling solution which enables businesses of all sizes to schedule employee shifts manually or automatically, and allows employees to view their schedules, swap shifts, request time off, and more.

With WhenToWork, users can create repeating or varied weekly schedules for one or multiple locations, with the ability to add shifts manually or import them from a template. The drag-and-drop interface allows users to copy and move shifts, with employees automatically notified by text or email of any changes. Shifts can also be unassigned and moved to the tradeboard for employees to claim. Users can view which employees have seen and confirmed receipt of their schedules. When time off requests are approved, the schedule is updated automatically.

WhenToWork also includes an AutoFill feature which can create optimal schedules according to a range of parameters. When creating schedules, AutoFill automatically honors minimum breaks between shifts, maximum hours or shifts per day or week, approved time off, and any times which employees are listed as being unavailable. Employees can record their work time preferences, specifying which times they prefer and dislike to work, which can be taken into account when scheduling. Users can also choose to fill shifts by seniority, based on hire date, or using priority groups, which are defined for each employee.

Principais benefícios do WhenToWork

  • Schedules can be viewed in calendar, list, graphical, and chart formats, with hourly, daily, weekly, multi-week, and monthly display options, and listing by time, position, or employee.

  • Users can view which employees have seen and confirmed receipt of their schedules.

  • Shifts can be rescheduled or copied by dragging-and-dropping, with notifications sent automatically to employees to inform them of changes, and unassigned shifts can be added to the tradeboard for employees to sign up for.

  • Calendar sync allows users to view schedules in Microsoft Outlook, Google Calendar, and on their phones.

  • When creating schedules, AutoFill automatically honors maximum shifts and hours per day or week, minimum breaks between shifts, approved time off, and employee availability, and can be set to fill shifts based on employee skill or work time preferences, seniority, and more.

  • Dispositivos

    Porte da empresa

    P M G

    Mercados

    Austrália, Brasil, Canadá, China, Alemanha e outros 4, Índia, Japão, México, Estados Unidos

    Idiomas

    inglês

    Imagens

    With the WhenToWork mobile apps, managers can edit and manage schedules, and employees can view schedules, send messages, and more
    Shifts can be assigned to employees by managers, or employees can pick up unassigned shifts
    The bulletin board can be used to share announcements and information with employees
    The tradeboard allows employees to trade shifts
    Employees can add the shifts they wish to switch or drop to the tradeboard
    A list of all employees on shift can be viewed
    Users can select which page they wish to have as their homepage in the WhenToWork app
    Ver mais 8
    Captura de tela do WhenToWork: With the WhenToWork mobile apps, managers can edit and manage schedules, and employees can view schedules, send messages, and more Captura de tela do WhenToWork: Shifts can be assigned to employees by managers, or employees can pick up unassigned shifts Captura de tela do WhenToWork: The bulletin board can be used to share announcements and information with employees Captura de tela do WhenToWork: The tradeboard allows employees to trade shifts Captura de tela do WhenToWork: Employees can add the shifts they wish to switch or drop to the tradeboard Captura de tela do WhenToWork: A list of all employees on shift can be viewed Captura de tela do WhenToWork: Users can select which page they wish to have as their homepage in the WhenToWork app

    Recursos

    Total de recursos do WhenToWork: 17

    • Acompanhamento do controle de ponto dos funcionários
    • Agendamento automatizado
    • Alertas/notificações
    • Arrastar e soltar
    • Criação de diagramas
    • Gerenciamento de e-mails
    • Gestão de atribuições
    • Importação/exportação de dados
    • Lembretes
    • Mensagens de SMS
    • Multidepartamento/Projeto
    • Planejamento de pessoal
    • Relatórios e estatística
    • Reservas online
    • Solicitações de tempo livre
    • Troca de turnos
    • Várias localizações

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    Avaliações

    Classificação geral

    4,4 /5
    (95)
    Relação qualidade/preço
    4,5/5
    Recursos
    4,3/5
    Praticidade
    4,4/5
    Suporte ao cliente
    4,3/5

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    Exibindo 5 avaliações de 95
    Taylor C.
    Classificação geral
    • Setor: Educação superior
    • Porte da empresa: 1.001-5.000 funcionários
    • Usado Diariamente durante Mais de dois anos
    • Fonte da avaliação

    Classificação geral

    • Relação qualidade/preço
    • Praticidade
    • Suporte ao cliente
    • Probabilidade de recomendação 9.0 /10

    Outstanding Product That Saves You Time

    Avaliado em 24/10/2018

    When to Work has saved me so much time and effort for scheduling hundreds of employees. And a lot...

    When to Work has saved me so much time and effort for scheduling hundreds of employees. And a lot of its components allows the employee to take care of items which allows me to focus on other tasks. I cannot imagine doing my job and supervising all the staff I do without When to Work.

    Vantagens

    I really enjoy how this software allows employees to trade shifts, post on trade boards, and put in time off requests. This saves a lot of time sorting through emails and changing shifts myself. I am able to approve or deny requests and email specific employees, work groups or all the employees.

    Desvantagens

    My only negative for this program is that the messaging component does not allow me to edit text. This would allow me to be more clear in emails and bold specific information.

    Shannan G.
    Classificação geral
    • Setor: Hospitais e Saúde
    • Porte da empresa: 51-200 funcionários
    • Usado Diariamente durante Mais de dois anos
    • Fonte da avaliação

    Classificação geral

    • Relação qualidade/preço
    • Praticidade
    • Suporte ao cliente
    • Probabilidade de recomendação 10.0 /10

    Your schedule solution

    Avaliado em 06/05/2019

    As a manager..whentowork has been a great solutuon. I used this at prior companies and brought it...

    As a manager..whentowork has been a great solutuon. I used this at prior companies and brought it on board at my latest institution. Staff find it easy to use. Schedules can be covered with one click! Memo boards stop staff from taking the memo off your bulletin board ..ensures all see it...love this product

    Vantagens

    Easy to use...alot of tracking options, great for multiple shift times and duties. Great way to communicate with staff regularly

    Desvantagens

    Can be a little slow to update once you get to know the program and are able to use it well.

    Avaliador Verificado
    Classificação geral
    • Usado Diariamente durante Mais de um ano
    • Fonte da avaliação

    Classificação geral

    • Relação qualidade/preço
    • Praticidade
    • Suporte ao cliente
    • Probabilidade de recomendação 7.0 /10

    As an employee whose boss uses this app, W2W solves so many issues with freelance work.

    Avaliado em 16/06/2018

    Because I can respond to my boss announcements, I can get more hours. Anything that helps me get...

    Because I can respond to my boss announcements, I can get more hours. Anything that helps me get more work is a HUGE plus.

    Vantagens

    This app may not be pretty, but it is pretty useful. I have automatic notifications turned on as well as push notifications on my email. I get notifications from W2W FASTER than I do with my email notifications. This allows me to respond to emails quicker and get more hours as a freelancer.

    I love that I can respond to alerts in-app, instead of loading up my email, which sometimes takes awhile. In my line of work, whoever responds first gets the hours. Having this app vastly increases my response time, and in turn, has increased the number of hours I work. This alone makes the app worth it.

    Desvantagens

    As I said before, it's just not visually appealing. It looks like something that was made in the early 2000s. Since I'm only on the user side, not an admin, there might be options to make it look better, but I somehow doubt it.

    While the main functions of the app are super easy to use, the navigation can be a little confusing.

    Given that my job involves a lot of highly confidential information, this app should log me out regularly. Unfortunately, I'm always immediately logged in. With this sensitive information being right there on my phone, it is imperative that I log out. The only way I have even found a way to do so is by removing my profile from the dashboard. But doing this removes my personalized settings as well, rendering it completely useless.

    What I would like to see is an option where my username is saved, but my password is not. The password could even be a customizable number that is separate from my account password for easy access.

    Avaliador Verificado
    Classificação geral
    • Setor: Educação superior
    • Porte da empresa: 51-200 funcionários
    • Usado Diariamente durante Mais de dois anos
    • Fonte da avaliação

    Classificação geral

    • Relação qualidade/preço
    • Praticidade
    • Suporte ao cliente
    • Probabilidade de recomendação 8.0 /10

    WhenToWork Scheduling Software

    Avaliado em 23/01/2019

    Overall I am happy with W2W. I would recommend to others because it is so easy to use.

    Overall I am happy with W2W. I would recommend to others because it is so easy to use.

    Vantagens

    All of our student staff (approx. 120) use WhenToWork to schedule, set preferences, trade shifts, and request time off. What I like most is the ease of use. Our staff are quick to pick up how it works. The preferences portion of W2W is most important to our operation. The students will simply block areas they are unable to work and show areas in green that they are unable to work. This helps the pro staff avoid scheduling conflicts.

    Desvantagens

    WhenToWork has not changed much over the past few years, although it may not have to. What I like least about the software is that it does not have a timeclock function. A simple clock in/out function would help the pro staff compare when the staff were scheduled to work and when they actually worked.

    Chelsea W.
    Classificação geral
    • Setor: Instalações e serviços de lazer
    • Porte da empresa: 51-200 funcionários
    • Usado Diariamente durante Mais de dois anos
    • Fonte da avaliação

    Classificação geral

    • Relação qualidade/preço
    • Praticidade
    • Suporte ao cliente
    • Probabilidade de recomendação 10.0 /10

    Amazing scheduling service

    Avaliado em 23/10/2018

    I schedule 50 staff in 4 different departments mostly high school students. This relives all of the...

    I schedule 50 staff in 4 different departments mostly high school students. This relives all of the scheduling pressure off of me. It forces them to be responsible and reliable. I no longer spend hours doing schedules or filling in for people who forgot shifts. Love love love this program! Oh! And their customer service is quick and helpful!

    Vantagens

    It is so easy to use for both me and my staff! The app is user friendly and it is simple with little room for error. It saves me so much time scheduling my staff in 4 different departments.

    Desvantagens

    My only complaint is I can’t get a push notification on my app. I have to login to see the alert.

    Exibindo 5 avaliações de 95 Leia todas as avaliações

    Perguntas frequentes sobre o WhenToWork

    Abaixo estão algumas perguntas frequentes sobre o WhenToWork.

    O WhenToWork oferece os seguintes planos de pagamento:

    • A partir de: US$ 15,00/mês
    • Modelo de preços: Assinatura
    • Teste Grátis: Disponível

    30-day free trial, no credit card required. Pricing is based on the number of employees, and discounts are available for paying for 3, 6 or 12 months in advance.

    Não temos informações sobre os recursos do WhenToWork.

    Os clientes habituais do WhenToWork são:

    Profissional autônomo, 2-10, 11-50, 51-200, 201-500, 501-1.000, 1.001+

    O WhenToWork está nos seguintes idiomas:

    inglês

    O WhenToWork é compatível com os seguintes dispositivos:

    Android (celular), iPhone (celular)

    Não temos informações sobre quais integrações o WhenToWork oferece.

    O WhenToWork oferece as seguintes opções de suporte:

    Email/Help Desk, 24 horas por dia (representante ao vivo), Bate-papo

    Categorias relacionadas

    Veja todas as categorias de software encontradas para WhenToWork.